You need to consider workplace standards, practical guidelines and how your office is used. In this blog, we break it down so you know exactly how much space you need and how to use it efficiently.
What are the workplace standards?
Workplace requirements are based on health and safety guidelines. Employers are responsible for creating a safe and comfortable working environment.
This includes:
- Sufficient space to move
- Ergonomic setup
- Proper lighting and ventilation
- Reduced noise and distractions
The workplace is regulated by safety standards and includes clear requirements for office workspaces.
How many m² per workspace?
The most common guideline is: 8 to 12 m² per workspace
This includes:
- Desk and chair
- Walking space
- Storage
The amount of office space per person according to workplace guidelines typically falls between 8 and 12 m² per employee, depending on layout and usage.
Minimum workspace dimensions
- Around 4 m² for the desk itself
- At least 1 meter of free space behind the chair
- Enough room to move comfortably
Traditional vs hybrid offices
Traditional office:
- Fixed desks
- 8 to 12 m² per person
Hybrid office:
- Not everyone is present at the same time
- 6 to 10 m² per workspace
- Fewer desks needed
This allows you to use your office space more efficiently.
How to calculate your required office space
Office space is often calculated using standards similar to:
- Gross floor area (GFA)
- Net floor area (NFA)
For workspaces, you mainly look at usable space.
Typically, usable space is about 70 to 80 percent of the total area.
Practical office layout tips
- Create zones for focus and collaboration
- Keep clear walking routes
- Add quiet spaces for calls and concentration
Common mistakes
- Only calculating desk space
- Ignoring walking space
- Underestimating workplace standards
- Overcrowding the office
FAQ
1. How much space do you need behind a desk?
At least 1 meter of free space.
2. How many m² for 4 people?
Around 40 m² of usable office space.
3. What is the minimum workspace width?
Usually between 120 and 160 cm.
4. How many workspaces per m² can you have?
Typically 1 workspace per 8 to 12 m² in a traditional office setup.
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